INDIAN NATIONS YOUTH SPORTS - TERMS & CONDITIONS:

By checking the box below, I the registrant and/or legal guardian of the registrant am legally agreeing to all terms and conditions set forth by Indian Nations Youth Sports and the individual club and/or organization in which I am registering.

I am agreeing that I am at least 18 years of age and the legal guardian of the person/persons registering hereof. I further agree that any information provided in the following pages is truthful and accurate to the best of my knowledge.

I also state that any falsification of documents, illicit or immoral activities will be punished pursuant to the by-laws of the proper governing authorities, and that such activity will lead to penalties including: no reimbursement of funds and partial or permanent expulsion from the affiliation/organization I am applying for.

Right to Refuse Service

By accepting the terms of membership in the Indian Nations Youth Sports (INYS) programs I acknowledge that the INYS is a private organization and that it reserves the right to refuse membership and/or participation to any person whose actions hinder the activities of the INYS and that such determination will be at the sole discretion of Indian Nations Youth Sports.

Arbitration

IT IS AGREED THAT ANY MATTER IN DISPUTE BETWEEN YOU AND INDIAN NATIONS YOUTH SPORTS SHALL BE SUBJECT TO ARBITRATION AS AN ALTERNATIVE TO COURT ACTION PURSUANT TO THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION, A COPY OF WHICH IS AVAILABLE ON REQUEST FROM THE COMPANY. ANY DECISION REACHED BY ARBITRATION SHALL BE BINDING UPON BOTH YOU AND THE COMPANY. THE ARBITRATION AWARD MAY INCLUDE ATTORNEY'S FEES IF ALLOWED BY STATE LAW AND MAY BE ENTERED AS A JUDGEMENT IN ANY COURT OF PROPER JURISDICTION.

Attorney's fees

The Parties agree that if Indian Nations Youth Sports prevails in any litigation or arbitration brought arising from any dispute, then INYS shall be entitled to recover all costs, expenses and attorney’s fees associated therewith.

PARTICIPATION AUTHORIZATION AND RELEASE OF LIABILITY:

For himself/herself and for his/her spouse and for his/her child and other children hereby represents and agrees to the following:
My child has my permission to participate in all sponsored or endorsed activities. The Association and its Board Members and Directors, Officers, Coaches, Coaching Staffs, agents and licensees are hereby released from any and all liability or responsibility for any injury that may occur to my child, to me, to my spouse and any of my other children resulting directly or indirectly from my child's participation in activities including, but not necessarily limited to, league tournaments, practice games, practices, transportation to and from games and tournaments or otherwise and the use of practice facilities, games facilities, concession facilities or any other facility.

AUTHORIZATION FOR EMERGENCY TREATMENT

In the event of a medical emergency, I hereby authorize my child to be transported to the nearest emergency room or medical facility. I also authorize officials to secure the use of an ambulance for transporting my child to the hospital and/or to administer first aid treatment as necessary. I further authorize any physician, surgeon or dentist of the nearest emergency medical center to administer any emergency treatment procedure or medicine necessary or advisable, when accompanied by an adult. I further agree to pay the hospital, doctors and ambulance fees for all services rendered to the above named child. I request that this authorization remain in force from this date until the end of the calendar year unless notified in writing of a change by me.

RULES AND REGULATIONS CONTRACT:

I have read the Rules and Regulations and Code of Ethics, of which I have a copy, as stated by the Board of Directors. I hereby agree to abide by said rules and regulations. I have also read and fully understand the penalties prescribed for violation or non-compliance of said rules and regulations and by checking the box do agree to these terms and conditions.

Member Rules: Broken Arrow Youth Football Assoc.

Before athletes are allowed participation in any camps, practices, games or activities; you must do the following:
1.1. Fill out and sign all required BAYFA forms regarding your child.
1.2. Tackle players must submit and have the following on file with the BAYFA offices:
1.2.1. Physical form; completed and signed by examining physician.
1.2.2. Birth Certificate or copy thereof.
1.3. All fees and deposits must be paid in full to BAYFA before equipment is issued. Registration fees are non-refundable. All returned checks to BAYFA will result in a $50.00 fee.

Due to reasons beyond our control, No exceptions will be granted for these policies.

2. You and your child are required to participate in one major fundraiser each year. The BAYFA Board of Directors will specify the fundraiser.
2.1. Participation means that your son/daughter must sell and collect for a minimum of Ten (10) items valued at $10 dollars each. (Fundraiser money is non-refundable)
2.2. You as parents/guardians are responsible for the merchandise and/or money.
2.3. The merchandise and/or money must be picked up and returned at the designated time and place specified by the BAYFA Board of Directors.
2.4. Failure to comply will result in your son/ daughter not being allowed to participate in practices or games until such time that these requirements are met.
2.5. Those who are strongly opposed to participating in the fundraiser may be granted an exemption by paying a fee of $100.00 per registrant.

3. Parents/guardians are required to attend child's games. This is not only to ensure the safety of your child, but also to instill him/her with confidence, support and enthusiasm. Parents may be required to sign a parental code of conduct. BAYFA is a member organization of Indian Nations Football Conference (INFC). As such, all directors, coaches, staff, parents, guests and participants of BAYFA must adhere to all INFC rules and regulations.

4. All equipment issued is the sole property of BAYFA. All uniforms and equipment (minus any game jerseys received complementary) must be returned in wearable and/or working order to the BAYFA office prior to December 1st of the current year. If your son/daughter discontinues active participation in BAYFA, their uniform & equipment must be returned within TEN (10) days of such discontinuance. You shall be charged and be required to pay a rental fee of $25.00 after December 1st of the current year. Rental charges will accrue each & every Friday at 12:00pm weekly thereafter until such time as the equipment is returned in usable order. Signed rental agreements can be made prior to December 1st of the current year to avoid additional fees. Replacement cost of such uniform and equipment is at the discretion of BAYFA. In the event an attorney is employed in the attempt to obtain the return of the uniform and/or equipment rental charges or replacement costs, then you shall also be liable for reasonable attorney's fees, cost of litigation and other reasonable expenses.


5. Practices shall be at specified times, designated by the coach of your team and upon approval of the Board of Directors. Parents must have their child/children to practices and games on or before the designated time and shall pick up their child/children immediately after such practices or games. Practices are limited to no more than four (4) per week with a limit of a two (2) hour maximum per practice in the 5th – 7th grades (grades 3-4 will have a reduced maximum practice time and date limits per INFC rules). Mighty Mite grades 1 & 2 will have a maximum of two (2) practices per week with a limit of an hour and a half (1.5) hour maximum per practice. Participants are expected to attend all practices and the last practice before a game is mandatory. Failure to abide by this rule may result in sanctions or discipline being imposed on the participant including extra duties performed or sitting out of the game that week. The BAYFA Board of Directors must approve any variance of this rule.

6. Parents, relatives or visitors are not allowed on the sidelines or playing surface during games, scrimmages or practices. A coach, official or BAYFA director may waive this rule only for the purpose of carrying out a specified duty.

7. BAYFA is for our YOUTH and as such, BAYFA cannot and will not permit profanity, abusive language, unsportsmanlike conduct, alcohol, drug use or any conduct of a manner that may be deemed offensive. This rule shall apply at all practices, games and events.

8. If you incur a grievance, you are urged to first discuss the matter with the appropriate coach on your athletes’ team. If not resolved, you should present your grievance to the BAYFA office.

9. Football is a team sport and requires team effort. The coach will have the authority to discipline a player during practice for reasons felt necessary by the coach to maintain order and control of the participants. The coach or coaches may elect to eject a player from the field of practice and/or to sit on the sidelines as a disciplinary measure. If the player is not summoned to return to practice, this shall be called an absence. 50% absences in a one-week period may result in said player sitting out of the game for that week. Absence in practice time may be tallied in days, hours or minutes.

10. A voting member of BAYFA must pay a membership fee of $5.00 prior to Sept. 1st of each year.

11. BAYFA encourages the participation of all athletes. As such, persons deemed eligible under specific criteria as set forth by BAYFA may obtain full and/or partial scholarships. Applications for funding may be obtained by visiting the BAYFA offices. Those seeking scholarships in lieu of registration fees will be asked the following:

11.1. Fill out and submit a scholarship application
11.2. Present accompanying documentation as to their financial well-being.
11.3. Upon receiving funds under the scholarship program, certain additional duties may be required of the grantee including but not limited to assisting in the trade of additional fundraisers or volunteering at BAYFA/INFC functions.

12. Registration fees for the 2023 season will be set at the following:
12.1. Tackle Football
12.1.1. Discounted pre-season rate of $245 if enrolled and paid before June 11 , 2023.
12.1.2. Regular season rate of $275 applied June 12, 2023. Late Registration rate on or after August 1st, 2023 will be $395.

13. The infraction of a rule or regulation by a participant, parent, guardian or their guest at a game or practice, shall be dealt with by the BAYFA Board of Directors and may result in action taken against such offender in one or more of the following:
- Verbal or written reprimand
- Banning said offender from a game or games
- A fine imposed for each offense committed by said offender being a maximum of $250.00 for each offense.
- The removal of an offender or offenders from any and all functions of BAYFA for a period of time deemed appropriate by the BAYFA Board of Directors.
- Any other such action as the BAYFA Board of Directors may deem appropriate.

REFUND POLICY: Broken Arrow Youth Football Assoc.

1. Broken Arrow Youth Football Association employs and adheres to the graduated refund policy and rates as set forth below.
1.1. To be considered for a refund the following criteria must be met during the current year in order to obtain any reimbursements of funds.
1.1.1. Written letter or email containing the following:
1.1.1.1. Participants full name
1.1.1.2. Grade participating
1.1.1.3. Team name (if so placed)
1.1.1.4. Parents/Guardians name requesting the refund
1.1.1.5. Parents/Guardians phone & email address
1.1.1.6. Reason requesting the refund
1.1.1.7. Third party date & time stamp on or with the letter at the time of request. A postage stamp is an appropriate stamp if mailed.
1.1.2. All equipment, which may have been issued by B.A.Y.F.A., must be returned in working condition.
1.1.3. All club fundraisers must be completed.
1.2. To meet all final requirements for any refunds, the participant may not engage in any B.A.Y.F.A. activities for the remainder of the season once (s)he has quit.
1.3. Refund requests are processed using the third party date/time stamp provided in the submission letter along with the fulfillment of sections 14.1.1 and 14.1.2 contained herein.
1.4. Tackle Football Program
1.4.1. Reimbursement amounts once all criteria have been met by parent/guardian requesting a refund.
1.4.2. B.A.Y.F.A. will retain a fee of $25.00 once participants’ online registration is submitted.
1.4.3. B.A.Y.F.A. will retain a fee of $50.00 once participant and/or a parent of the participant check out any equipment from B.A.Y.F.A.
1.4.4. B.A.Y.F.A. will retain a fee of $100 once the participant engages in the drafting process and/or is placed on a team roster.
1.4.5. B.A.Y.F.A. will retain a fee of $150 once the participant engages in any practices.
1.4.6. B.A.Y.F.A. will not issue a refund of any kind once games begin.

GRANT OF PUBLICITY RIGHTS

The parent/guardian for the participant grants Indian Nations Youth Sports, Broken Arrow Youth Football and those associated thereof the right, but does not otherwise impose the obligation, to photograph, videotape and/or otherwise use the parent/guardian and/or his or her participating child’s name, face, likeness, voice and appearance in connection with exhibitions, publicity, advertising and promotional materials, free of charge without reservation or limitation.

Waiver/Release for Communicable Diseases Including COVID 19

ASSUMPTION OF RISK / WAIVER OF LIABILITY / INDEMNIFICATION AGREEMENT

In consideration of being allowed to participate on behalf of the Broken Arrow Youth Football program and related events and activities, the undersigned acknowledges, appreciates, and agrees that:
1. Participation includes possible exposure to and illness from infectious diseases including but not limited to MRSA, influenza, and COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist; and,
2. I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES or others, and assume full responsibility for my participation; and,
3. I willingly agree to comply with the stated and customary terms and conditions for participation as regards protection against infectious diseases. If, however, I observe and any unusual or significant hazard during my presence or participation, I will remove myself from participation and bring such to the attention of the nearest official immediately; and,
4. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS Broken Arrow Youth Football Program their officers, officials, agents, and/or employees, other participants, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of premises used to conduct the event (“RELEASEES”), WITH RESPECT TO ANY AND ALL ILLNESS, DISABILITY, DEATH, or loss or damage to person or property, WHETHER ARISING FROM THE NEGLIGENCE OF RELEASEES OR OTHERWISE, to the fullest extent permitted by law.
I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IF FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.

FOR PARTICIPANTS OF MINORITY AGE (UNDER AGE 18 AT THE TIME OF REGISTRATION)
This is to certify that I, as parent/guardian, with legal responsibility for this participant, have read and explained the provisions in this waiver/release to my child/ward including the risks of presence and participation and his/her personal responsibilities for adhering to the rules and regulations for protection against communicable diseases. Furthermore, my child/ward understands and accepts these risks and responsibilities. I for myself, my spouse, and child/ward do consent and agree to his/her release provided above for all the Releases and myself, my spouse, and child/ward do release and agree to indemnify and hold harmless the Releases for any and all liabilities incident to my minor child’s/ward’s presence or participation in these activities as provided above, EVEN IF ARISING FROM THEIR NEGLIGENCE, to the fullest extent provided by law.

Tackle Equipment Return Policy

All equipment issued is the sole property of BAYFA. All uniforms and equipment (minus any game jerseys received complementary) must be returned in wearable and/or working order to the BAYFA office prior to December 1st of the current year. If your son/daughter discontinues active participation in BAYFA, their uniform & equipment must be returned within TEN (10) days of such discontinuance. You shall be charged and be required to pay a rental fee of $25.00 after December 1st of the current year. Rental charges will accrue each & every Friday at 12:00pm weekly thereafter until such time as the equipment is returned in usable order. Signed rental agreements can be made prior to December 1st of the current year to avoid additional fees. Replacement cost of such uniform and equipment is at the discretion of BAYFA. In the event an attorney is employed in the attempt to obtain the return of the uniform and/or equipment rental charges or replacement costs, then you shall also be liable for reasonable attorney's fees, cost of litigation and other reasonable expenses.